Inventory Management

Your food cost is wrong. Here's how to fix it.

Most operators don’t know their real food cost until weeks after it matters. R365 connects purchasing, inventory, recipe costing, and accounting in one platform — so you see the gap between actual and theoretical in real time, not in hindsight.

4-6%

Avg food cost reduction

50%

Less time on inventory counts

100+

POS integrations
out of the box

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Trusted by 50,000+ restaurants including

The Transformation

Before R365 vs. after

WITHOUT R365

Clipboard inventory walks, re-keyed into spreadsheets
Food cost shows up on P&L 3 weeks late
Vendor invoices entered manually, errors undetected
Recipe costs based on last quarter's prices
No visibility into waste, theft, or over-portioning

WITH R365

Mobile counts from any device, synced in real time
Actual vs. theoretical food cost updated daily
Invoices auto-captured, price flags instant
Recipe costs update as vendor prices change
Every variance visible by item, by location, by day

"We've driven down our cost of goods on food and liquor cost 2% and 3% respectively."

David Selby
Brand Operations Manager
Square One Concepts

The Real Problem

You're losing money you can't see.

Every week without real-time food cost visibility costs the average 10-unit operator $15K–$23K in undetected waste, pricing errors, and over-portioning. That’s not a rounding error — it’s margin walking out the door.

01 Blind spot on actual vs. theoretical

Without real-time AvT tracking, waste, theft, and over-portioning drain your margin invisibly. Most operators find out when the P&L arrives — weeks too late to act.

02 Spreadsheets can't scale past 5 units

Manual counts and Excel cost hours per location per week. At 10+ locations, the labor cost of managing inventory manually exceeds the cost of the software that replaces it.

03 Vendor pricing errors go unnoticed

Without automated invoice scanning and price tracking, cost fluctuations and overcharges slip through. R365 customers routinely catch errors worth thousands per month.

See your real food cost — today, not next month

Track the gap between what you should have used and what you actually used — by item, by location, in real time. Spot waste, theft, and portioning errors before they compound into margin loss.

HopMonk Tavern used AvT tracking to identify 15–20 problem items and saved hundreds of thousands per year in previously invisible waste.

Count inventory in half the time

Multiple team members count simultaneously from any device. No more clipboard walks, no more re-keying into spreadsheets. Real-time syncing means your data is ready the moment the last item is counted.

Eli’s Restaurant Group recouped $1.1M in prime costs by replacing manual processes with R365’s automated counting and purchasing across 20+ locations.

Know which dishes make money and which don't

Every menu item broken down by ingredient cost, portion size, and margin contribution. Adjust pricing and portioning with data — not gut feel. Costs update automatically as vendor prices change.

Zullee reduced food costs as a percentage of sales by 6% after implementing R365 recipe costing and menu engineering tools.

Compare every location from one dashboard

Consolidate purchasing, inventory, and food cost reporting across your entire group. Standardize recipes, compare unit performance, and identify outliers before they become problems.

Eli’s Restaurant Group recouped $1.1M in prime costs by replacing manual processes with R365’s automated counting and purchasing across 20+ locations.

"The speed and ease with which we now see trends allow our operating teams to resolve issues quickly, which translates directly into improved profitability."

Scott Miller
Chief Financial Officer
Cotti Foods Corp.

See It In Action

Watch how inventory management actually works in R365.

Product walkthroughs and real operator stories — not a slide deck.

Inside R365 Inventory: Product Walkthrough

See how inventory counts, recipe costing, and purchasing work in the actual platform — walked through by the product manager who built it.

How Operators Cut Food Costs with R365

Real restaurant operators share what changed when they got real-time inventory visibility across their locations.

Real Results

What operators actually achieved

R365 serves 50,000+ locations because the results compound — operators who start with one module add more as they see the numbers.

Eli's Restaurant Group · 20+ locs

$1.1M in prime cost savings

$600K food + $500K labor. 10–20% food efficiency increase with AvT tracking.

BRG Hospitality · 9 locs

Food costs dropped 15%

Connected inventory to accounting — surfaced invisible food cost leakage across the group.

Taco John's (Paxton Keiser) · 24 locs

Food cost cut 2.5 points

Shared pricing data across all distribution centers. Managers now have real-time reporting.

Ultra Steak · 23 locs

$100K+ saved on 2 food items

Cut in-store admin by half. Eliminated paper checks. Connected inventory, AP, and payroll.

Taco John's (Paxton Keiser) · 24 locs

Food cost cut 2.5 points

Unified accounting, finance, and operations. Real-time data via POS integration.

A Good Egg Dining · 9 locs

$100K saved annually

Digitized AP and inventory. Managers freed to focus on guest experience instead of data entry.

"Once I saw what it could do, I fell in love with it. The integration was by far the most important factor. Moving to it was one of the easiest decisions I've ever made."

Maurizio Cocchi
Owner/CEO
Vitaly

Why R365 Over Standalone Inventory Tools

Inventory is only half the picture

Standalone inventory tools track what’s on the shelf. R365 connects what’s on the shelf to your P&L, your recipes, your labor, and your accounting — in one system.

Capability	Restaurant365	MarketMan	CrunchTime
Real-time AvT tracking
Integrated accounting & GL	Built-in	Separate	Separate
Recipe costing → menu engineering
Payroll & labor management	Built-in
Inventory tied to P&L in real time
AP automation & invoice scanning
Multi-unit consolidated reporting
100+ POS integrations
Commissary & central kitchen

Getting Started

Live in weeks, not months

01 Demo & Discovery

15-min personalized demo with your data. See your specific ROI.

WEEK 1

02 Implementation

Your team configures R365 for your menus, vendors, and locations.

WEEK 2-4

03 POS & Vendor Connect

Automated integrations with your POS, suppliers, and bank.

WEEK 4-6

04 Go Live

Count, order, and track in real time. Ongoing support from restaurant operators.

LIVE

Questions & Answers

Stop guessing your food cost.

Get a personalized demo and see what R365 inventory management can do for your specific operation.

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