Inventory Management

Your food cost is wrong. Here's how to fix it.

Most operators don’t know their real food cost until weeks after it matters. R365 connects purchasing, inventory, recipe costing, and accounting in one platform. That connected data is what surfaces variance in real time — and what tells you what’s causing it before it compounds into margin loss.

4-6%

Avg food cost reduction

50%

Less time on inventory counts

Food cost reduction with R365 AI

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Trusted by 50,000+ restaurants including

The Transformation

Before R365 vs. after

WITHOUT R365

Clipboard inventory walks, re-keyed into spreadsheets
Food cost shows up on P&L 3 weeks late
Vendor invoices entered manually, errors undetected
Recipe costs based on last quarter's prices
No visibility into waste, theft, or over-portioning

WITH R365

Mobile counts from any device, synced in real time
Actual vs. theoretical food cost updated daily
Invoices auto-captured, price flags instant
Recipe costs update as vendor prices change
Every variance visible by item, by location, by day

"We've driven down our cost of goods on food and liquor cost 2% and 3% respectively."

David Selby
Brand Operations Manager
Square One Concepts

The Real Problem

You're losing money you can't see.

Every week without real-time food cost visibility costs the average 10-unit operator $15K–$23K in undetected waste, pricing errors, and over-portioning. That’s not a rounding error — it’s margin walking out the door.

01 R365 AI explains the variance.

R365 connects inventory, invoices, recipes, sales, and accounting data in one platform. R365 AI uses that full picture to show what changed, where the problem started, and what to fix before it hits your bottom line.

02 Spreadsheets can't scale past 5 units

Manual counts and Excel cost hours per location per week. At 10+ locations, the labor cost of managing inventory manually exceeds the cost of the software that replaces it.

03 Vendor pricing errors go unnoticed

Without automated invoice scanning and price tracking, cost fluctuations and overcharges slip through. R365 customers routinely catch errors worth thousands per month.

See your real food cost — and what R365 AI finds behind it

Track the gap between expected and actual usage by item, location, and time period. With connected inventory, recipe, sales, and accounting data, R365 helps pinpoint what’s driving variance so your team can act before it impacts margins.

HopMonk Tavern used AvT tracking to identify 15–20 problem items and saved hundreds of thousands per year in previously invisible waste.

Count inventory in half the time

Multiple team members count simultaneously from any device. No more clipboard walks, no more re-keying into spreadsheets. Real-time syncing means your data is ready the moment the last item is counted.

Eli’s Restaurant Group recouped $1.1M in prime costs by replacing manual processes with R365’s automated counting and purchasing across 20+ locations.

Know which dishes make money and which don't

Every menu item broken down by ingredient cost, portion size, and margin contribution. Adjust pricing and portioning with data — not gut feel. Costs update automatically as vendor prices change.

Zullee reduced food costs as a percentage of sales by 6% after implementing R365 recipe costing and menu engineering tools.

Compare every location from one dashboard

Consolidate purchasing, inventory, and food cost reporting across your entire group. Standardize recipes, compare unit performance, and identify outliers before they become problems.

Eli’s Restaurant Group recouped $1.1M in prime costs by replacing manual processes with R365’s automated counting and purchasing across 20+ locations.

"The speed and ease with which we now see trends allow our operating teams to resolve issues quickly, which translates directly into improved profitability."

Scott Miller
Chief Financial Officer
Cotti Foods Corp.

See It In Action

Watch how inventory management actually works in R365.

Product walkthroughs and real operator stories — not a slide deck.

Inside R365 Inventory: Product Walkthrough

See how inventory counts, recipe costing, and purchasing work in the actual platform — walked through by the product manager who built it.

How Operators Cut Food Costs with R365

Real restaurant operators share what changed when they got real-time inventory visibility across their locations.

Powered by R365 AI

You shouldn’t have to find the problem. R365 AI already did.

When purchasing, inventory, recipe costing, and accounting data are connected in one platform, R365 AI can read the full picture — and tell you not just what your variance is, but what’s causing it. MarginEdge sees food cost. CrunchTime sees the kitchen. R365 AI crosses the ops-finance boundary both of them can’t — because only R365 has the complete data set.

Real Results

What operators actually achieved

R365 serves 50,000+ locations because the results compound — operators who start with one module add more as they see the numbers.

Eli's Restaurant Group · 20+ locs

$1.1M in prime cost savings

$600K food + $500K labor. 10–20% food efficiency increase with AvT tracking.

BRG Hospitality · 9 locs

Food costs dropped 15%

Connected inventory to accounting — surfaced invisible food cost leakage across the group.

Taco John's (Paxton Keiser) · 24 locs

Food cost cut 2.5 points

Shared pricing data across all distribution centers. Managers now have real-time reporting.

Ultra Steak · 23 locs

$100K+ saved on 2 food items

Cut in-store admin by half. Eliminated paper checks. Connected inventory, AP, and payroll.

Taco John's (Paxton Keiser) · 24 locs

Food cost cut 2.5 points

Unified accounting, finance, and operations. Real-time data via POS integration.

A Good Egg Dining · 9 locs

$100K saved annually

Digitized AP and inventory. Managers freed to focus on guest experience instead of data entry.

"Once I saw what it could do, I fell in love with it. The integration was by far the most important factor. Moving to it was one of the easiest decisions I've ever made."

Maurizio Cocchi
Owner/CEO
Vitaly

Why R365 Over Standalone Inventory Tools

Inventory is only half the picture

Standalone inventory tools track what’s on the shelf. R365 connects what’s on the shelf to your P&L, your recipes, your labor, and your accounting — in one system.

Feature	Restaurant365	MarginEdge	CrunchTime
Real-time Actual vs. Theoretical tracking
Recipe costing tied to live vendor prices		Partial
Purchasing & receiving automation			Partial
Food cost connected to P&L in real time
Labor cost visibility alongside food cost
Accounting built in (not integrated)
Proactive guidance on what’s causing your variance	Embedded — R365 only

Getting Started

Live in weeks, not months

01 Demo & Discovery

15-min personalized demo with your data. See your specific ROI.

WEEK 1

02 Implementation

Your team configures R365 for your menus, vendors, and locations.

WEEK 2-4

03 POS & Vendor Connect

Automated integrations with your POS, suppliers, and bank.

WEEK 4-6

04 Go Live

Count, order, and track in real time. Ongoing support from restaurant operators.

LIVE

Questions & Answers

Find the hidden costs in your food cost data today.

50,000+ restaurant locations trust Restaurant365 to manage food cost. See what the only inventory platform connected to your full P&L finds in your numbers.