Workforce Management & Scheduling
You're overspending on labor. You just can't see it yet.
Labor is your biggest controllable cost — and the hardest to manage without complete data. R365 connects scheduling, forecasting, time & attendance, and payroll to your P&L in real time. That connected data is what R365 AI uses to tell you where you’re overspending before the week is over.
5%
Labor savings
$600K
Labor cost reduction
15%
Fewer forecasting errors with R365 AI
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Trusted by 50,000+ restaurants including
The Labor Cost Problem
You don't know your actual labor cost until the week is over
Labor typically runs 25–35% of revenue. A 2-point swing on a $2M restaurant is $40K per year — per location. Standalone scheduling tools build shifts. R365 builds shifts that hit your budget.
- Scheduling by gut feel, not by sales forecast
- No real-time view of scheduled vs. actual labor during a shift
- Scheduling tool disconnected from accounting — labor cost is a surprise
- Multi-state compliance managed manually across locations
- No way to compare labor efficiency across units in real time
Calculate Your Labor Savings
See how much R365 could save your restaurant group annually.
Number of locations
15
Avg revenue / location
Current labor %
32%
R365 target (2pt reduction)
30%
Savings per location
$42,000
Estimated annual savings
$630K
Based on a 2-point labor % improvement. Bricco Dining achieved 5%. Eli's saved $600K.
"The visibility is just over the top. It's invaluable to help us better manage the business, better manage our costs, and help streamline all our processes."
Barb Powell
VP Operational Support
Millennial Restaurant Group
Schedules built to your P&L — not your gut
R365 AI uses your historical POS data and sales forecasts to recommend staffing levels that protect your labor budget. One-click optimized scheduling means your shifts are built from your real numbers — not a guess you’ll second-guess at month-end.
Bricco Dining Group saved 5% on labor by switching from manual scheduling to R365’s forecast-driven approach across 9 locations.
Fix overstaffing before the shift ends
See scheduled vs. actual labor hours as the shift unfolds. R365 AI flags when labor trends over budget so managers can act mid-shift — not after the week is already closed. Real-time protection for your margin, every day.
Eli’s Restaurant Group achieved $600K in labor savings by giving managers real-time labor visibility across 20+ locations.
Labor cost hits your P&L as hours are worked
This is what standalone scheduling tools can’t do. When scheduling lives inside R365, your labor cost flows to your financial statements in real time. That’s the foundation R365 AI needs to give you guidance you can trust — because it’s built on your complete financials, not a data slice.
SERVE Hospitality (Tropical Smoothie, 14 units) saved $80K and 100+ hours/year with real-time prime cost visibility.
Forecast sales with 15% fewer errors
Build more accurate forecasts using sales history, labor patterns, inventory usage, and accounting data in one connected platform. With fewer forecasting errors, operators can create tighter schedules, reduce overstaffing, and keep labor costs closer to plan.
Time & Attendance that closes itself
Clock-ins, clock-outs, break tracking, and overtime alerts all flow from the same platform where you schedule. Multi-state compliance rules are applied automatically. When payroll runs, the data is already clean.
Ultra Steak (23 locations) cut in-store admin time by 35% and eliminated paper checks by connecting scheduling, T&A, and payroll
Automate tip distribution. Eliminate the paperwork.
Tip pooling, tip sharing, and tip-out calculations run automatically based on rules you define. Reduces manager time at close, eliminates manual errors, and keeps your team paid accurately every shift.
See It In Action
Watch how scheduling actually works in R365.
Product walkthroughs and real operator stories — not a slide deck.
Inside R365 Scheduling: From Forecast to P&L
See how a manager builds a schedule from a sales forecast, monitors labor in real time, and sees the cost hit the P&L — all in one system.
How Operators Stopped Overspending on Labor
Real operators share what changed when they connected scheduling to their financials.
"We've built our entire training platform with Employee Training by R365 and the ability to gauge team progress has been invaluable."
Jen Sivec
Director of Learning & Development
Winking Lizard Tavern
Powered by R365 AI
You shouldn’t have to find the problem. R365 AI already did.
When scheduling, forecasting, time & attendance, and payroll data are connected in one platform, you stop reacting to labor costs after the fact and start making decisions that protect your margin before it’s gone. A 2-point improvement on labor across 10 locations at $2M average revenue is $400K back in your business every year — and that’s conservative. You can’t get there with a point solution that only sees one part of your operation. You need the full picture. That’s what Restaurant365 gives you.
WHY R365 OVER GENERAL SCHEDULING SOFTWARE
Built for restaurant workforce management. Not just scheduling.
Most scheduling tools help you build shifts. R365 connects scheduling, labor, payroll, compliance, and your P&L so every workforce decision supports your margins.
Feature | Restaurant365 | 7shifts / HotSchedules | Generic Scheduling |
|---|---|---|---|
Forecast-driven scheduling | Partial | ||
Real-time scheduled vs. actual labor | Partial | ||
Labor cost flows to P&L in real time | |||
Time & Attendance built in | Partial | ||
Tip Automation | |||
Sales Forecasting | Partial | ||
Multi-state compliance automation | Partial | Partial | |
Proactive guidance on your full P&L | Embedded — R365 only |
The Connected Advantage
Why scheduling alone isn't enough
Standalone scheduling tools build shifts. R365 connects every shift to your financial outcome.
Sales Forecast
POS data predicts demand by day, daypart, and location.
Smart Schedule
Staffing recs that hit your labor budget target.
Real-Time Tracking
Actual vs. scheduled during the shift, with alerts.
P&L Impact
Labor flows to financials as hours are worked.
Real Results
What operators actually achieved
Eli's Restaurant Group · 20+ locs
$600K in labor savings
Plus $500K in food cost savings. Real-time prime cost visibility across all locations.
Bricco Dining Group · 9 locs
5% labor cost reduction
Switched from manual to forecast-based scheduling. Immediate margin improvement.
Ultra Steak · 23 locs
35% admin time savings per store
Eliminated paper checks. Connected scheduling, time tracking, and payroll.
SERVE Hospitality · 14 locs
$80K saved. 100+ hrs/year back
Real-time prime cost visibility. Tropical Smoothie franchisee group.
Sweet Lou's · 2 locs
45 min saved per hire
$400/mo cost savings. Streamlined hiring alongside scheduling in one system.
Nova Restaurant Group · 7 locs
$850K more in bottom-line profits
Connected labor, accounting, and operations. More stores hitting bonuses.
Getting Started
Live in weeks, not months
01
Demo & Discovery
See R365 with your schedule, POS, and labor data.
WEEK 1
02
Implementation
Dedicated team configures scheduling, labor rules, and compliance per location.
WEEK 2-4
03
Connect Everything
POS, payroll, and accounting integrated. One source of truth for labor cost.
WEEK 4-6
04
Schedule Smarter
Forecast-driven schedules, real-time tracking, labor flowing to your P&L.
LIVE
Questions & Answers
Schedule smarter. Protect labor margins.
50,000+ restaurant locations trust Restaurant365 to manage labor costs. See what the only workforce platform connected to your full P&L finds in your numbers.