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Top 6 Benefits of an All-in-One Restaurant Management Software

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Jenny Day
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When it comes to an all-in-one restaurant management software VS single-use software, the many advantages of an all-in-one solution make it by far the clear winner.

Restaurant operators move at a frantic pace. Over the course of a day, they will log into one system to do schedules, another system to look at applicants to hire, a third system to check this week’s food costs, and yet another system to create a purchase order or to check inventory. With all these varied duties, many restaurateurs find themselves having to use 5-10 different technologies. That means up to ten different sign-ons with different passwords.

It’s understandable that when starting out many operators try to solve problems in the quickest, least expensive way possible; often using multiple standalone applications in an ad hoc manner. While these disparate systems can solve the immediate issues at hand, they also create operational inefficiencies that can be damaging to the restaurant’s bottom line because when there is little to no integration between the technologies. The inability to integrate systems can lead to an incredible amount of time spent duplicating work. Plus, every time information is moved from system to system there is the risk of human error, compromising the data’s integrity.

This is why implementing an all-in-one solution in which all of the restaurant’s data is stored in one central program and is designed to work seamlessly together is the best way for restaurateur operators to get an accurate picture of their business, manage prime costs, and manage profitability.

Below are the top six benefits of an all-in-one restaurant management software.

Cost reduction

It’s always about the bottom line and an integrated restaurant management system allows you to manage your prime costs- labor and food – quicker and more efficiently than ever before. Management can see the exact numbers between theoretical and actual food and labor costs if their inventory, back office, and labor systems are integrated with accounting.

Time savings

Inter-company transactions, like inventory transfers from one restaurant to another restaurant, a free meal given to an employee who works at a different restaurant, an employee of one restaurant who works at another, etc., require redundant entry in traditional back-office system and accounting system. By design, any adjustment made in all-in-one system only needs to be made once to update all reporting. There is no requirement to post information from one system to another as they share a common database.

The ability to move smoothly and uninterrupted between tasks without specifying their credentials each time saves manager’s valuable time and reduces frustration. Plus, an integrated restaurant management software eliminates the redundant data entry and can save a manager nearly a full day of work every week

Quicker onboarding

We know all too well that The Great Resignation has employee retention at an all-time low. The prospect of having to train a new manager on multiple platforms can be overwhelming, especially when the odds are that they will not stay due to restaurant manager burnout.

With an all-in-one system there is only one platform to train new managers on, allowing them to get on the floor and in front of your staff and customers quickly.

Improved reporting

Data runs the risk of being compromised every time it is downloaded into an unrelated software, or when touched by human hands. The accuracy of your data depends on the flow of information. 

Inventory is a great example of this because it must be tracked from the order being placed, all the way through being consumed by a guest. Money is lost every time there is a mistake, and with many desperate systems used to track products, the risks of compromising the data is high.  Combining every one of these touchpoints into a single database lets the information flow seamlessly through the stages, without compromising the data’s integrity.

Heightened security

A manager with one secure sign-on has 11 fewer places for her credentials to be compromised than a manager with 12 different sign-ons for 12 different systems.  This includes help desk calls for forgotten credentials, credentials posted on computers, data leaks, and hackers.

Better customer support

When assistance or support with software is needed, managers must call each particular solution’s support team. With an all-in-one solution there is a single point of contact to get issues resolved should there be an incident. Plus, the specialists are familiar with the entire software suite and will be able to answer all your different questions in one call and offer industry best practices, tips, and tricks others use to streamline daily tasks.


When it comes to an all-in-one restaurant management software VS single-use software, the many advantages of an all-in-one solution make it by far the clear winner. Restaurant managers can gain a 360-degree view of their operations while saving time, minimizing errors, and helping staff work better together in a secure on-line environment by implementing a system like Restaurant365.

Restaurant365 incorporates accounting, inventory, schedulingoperationspayroll+HR, and reporting within one cloud-based platform. R365 integrates with your POS system, vendors, and bank.